Job Opportunities


Front Desk Coordinator

Job Overview

The Front Desk Coordinator provides the first point of contact for NIHA to the external community by responding to all incoming calls.  This person joins a team of people working together to provide specific and general information to callers, schedules appointments, and distributes faxes.


Duties and Responsibilities:

  • Cordially and professionally greets every patient.
  • Answers phones in a timely, professional, courteous and friendly manner.
  • Presents information about NIHA, practitioners, the modalities we offer, the illnesses we treat, our wellness program, pricing and insurance.
  • Triages new patients to the most appropriate practitioner after assessing the callers’ needs and also presents caregiver options to those seeking treatment.
  • Schedules appointments for new and existing patients; directs patient to NIHA web page for new patient information and forms.
  • Assure Thermography and Colonic patients are properly advised to procedures.
  • Assist patients calling for lectures or seminars.
  • Triage calls and determine when appropriate to send to Team Coordinators for further clarification and questions that cannot be answered at this level.
  • Identify patients who are calling with significant complaints and forward to Manager on Duty.
  • Checks for and distributes faxes hourly using the NextGen software program.
  • Work weekend shifts
  • Able to work until 6pm
  • Assist with World Wellness Store products
  • Other related duties as assigned.


Knowledge, Skills and Abilities:

  • Knowledge of NIHA as a whole and the expertise of each practitioner with the ability to triage calls as appropriate.
  • Complete knowledge of telephone capabilities and protocols for paging.
  • Ability to triage calls to other NIHA employees as appropriate.
  • Knowledge of our modalities, what they treat and which practitioner uses them.
  • Computer literate:  navigate NextGen electronic health records and practice management software; familiarity with Office Word preferred.
  • Strong verbal skills and an excellent phone mannerism.
  • Ability to educate patients about available resources for reaching their desired goals.
  • Ability to multitask, prioritize and be a team player.
  • Ability to take patient vitals.


Credentials and Experience:

  • High school graduate; some college preferred.
  • Knowledge of Integrative Medicine preferred.


Please send resume to This email address is being protected from spambots. You need JavaScript enabled to view it..